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Instructions regarding the home university

Length of the home university’s endorsement process

JOO-applications are processed continuously. The length of the endorsement process is affected by e.g. on the work situation and presence of the personnel in the Student Services and departments. The application must be submitted to the home university well before the application deadline at the host university, preferably no later than 4 weeks before the application deadline. As a rule, the processing time is approximately 2 - 3 weeks, but the endorsement process can sometimes take longer. Therefore, reserve sufficient time for the endorsement process at Aalto University before the host university application deadline!

Endorsement of the application

The application is filled in electronic Joopas Application System when the host university uses the electronic application system. This is the case with most universities. If the university does not use the electronic application system Joopas, a paper JOO- application form is used. The list of the universities that do not use Joopas can be found from Joopas site.

Electronic JOO-application will automatically be forwarded to the Student Services for the endorsement process after it has been sent. Also the paper application forms are processed in Student Services (see addresses below). Before applying for the endorsement, the studies must be approved as a part of the student’s personal study plan (PSP). Studies cannot be endorsed if they are not part of the PSP.

Home university approval criteria and preparation of the study plan

An application can be endorsed if the following requirements are met:

  • The studies are included in the student’s bachelor's or master's degree and they are a part of the students approved personal study plan (PSP, HOPS).
  • Student has proved that his/her studies have progressed normally. For a Bachelor's student it is not possible to get an endorsement for studies that are planned for the first year of study.
  • Same or corresponding courses are not offered in student's home School. The meaning of JOO studies is not to substitute the teaching that is offered in the student's own School and take courses at another university if they are available also at the home School.
  • The studies are suited for the student's degree. They support the Bachelor's or Master's degree and are part of the student's degree, for example minor studies or part of the elective studies.
  • Studies are not Open University studies.
  • It is not possible to get the approval if the student is an exchange student.

The studies cannot be endorsed without an approved personal study plan. The approved personal study plan and a transcript of records must be attached to the application. Information about the approval of the study plan can be found from your School’s Into-page. For instructions and information about how to make your study plan please contact your degree programme.

your study plan please contact your degree programme.

Requirements for minor studies for the students of the School of Business

The studies the student applies for must form an entity at the host university. Based on the degree requirements of Aalto University School of Business the extent of the minor studies the student applies for needs to be (at least) 30 ECTS for Bachelor's degree and 24 ECTS for the Master's degree. If the minor at the receiving School is e.g. 25 ECTS and the student needs 30 ECTS he/she can choose an extra course that suits the minor. Respectively if the extent is 32 ECTS he/she can get the endorsement for the 32 ECTS. However, it is not possible to get an approval for studies that exceed the extent (24/30 ECTS) very much.

Requirements for minor studies for the students in the field of technology

The studies the student applies for must form an entity at the host university. The extent of a module at the field of technology is 20 ECTS. The minor entity's extent must be at least 20 ECTS. It is not possible to get an approval for studies that exceed the extent very much.

Requirements for minor studies for the students of the School of Art, Design and Architecture

The minor studies must be suited for the student's degree, e.g. as a minor or part of the elective studies. It should form an entity at the receiving School.

Duration of the flexible study right

The flexible study right can be approved for a maximum of 2 years. Note! The flexible study right will expire if the student graduates from LUT.

Submission of the application

When the electronic application is submitted, it will be automatically forwarded to the faculty coordinator for flexible study right issues. If the target university does not use the electronic application system, a printed application must be submitted to your faculty coordinator at Lappeenranta University of Technology, P.O.Box 20, FI-53851 Lappeenranta, Finland.

Degree programme coordinators for flexible study right issues:

  • Degree Programme in Energy and Environmental Technology: Study Coordinator Marjaana Lehtinen
  • School of Business: Study Coordinator Kaija Huotari
  • Degree Programme in Chemical Engineering: Study Coordinator Tarja Pettinen
  • Degree Programme in Mechanical Engineering: Study Coordinator Tarja Pettinen
  • Degree Programme in Electrical Engineering: Study Coordinator Marjaana Lehtinen
  • Technomathematics and Technical Physics: International Study Coordinator Minna Loikkanen
  • Degree Programme in Information Technology: Study Coordinator Ilkka Nokelainen
  • Degree Programme in Industrial Management: Study Coordinator Ilkka Nokelainen
  • The Faculty of Technology (doctoral students): Head of Study Affairs Sari Damstén

Forwarding of the application to the target university

The electronic application will be forwarded directly to the coordinator in the home university and on to the target university. In other words, the applicant does not need to deliver it to the target university. Printed applications will be sent directly to the target university by the faculty in the home university.

Entry of completed courses in the student’s register

The student is responsible for providing the university with information on completed flexible study right courses. Only then can they be entered into the student’s records. An official transcript on the completed courses must be submitted to the LUT Student Affairs Office. Flexible study right courses will be marked in the register as “approved”.

Contact details of coordinators

Degree programmes in Energy and Environmental Technology and Electrical Engineering

  • Study Coordinator
  • Lehtinen Marjaana
  • marjaana.lehtinen(at)lut.fi
  • 040 191 9418
  • Office: 3312

School of Business

  • Study Coordinator
  • Huotari Kaija
  • kaija.huotari(at)lut.fi
  • (05) 621 7225
  • Office: 7352.2

Degree programmes in Chemical Engineering and Mechanical Engineering

  • Study Coordinator
  • Pettinen Tarja
  • tarja.nevalainen(at)lut.fi
  • 040 159 2816
  • Office: 6305

Technomathematics and Technical Physics

  • International Study Coordinator
  • Loikkanen Minna
  • minna.loikkanen(at)lut.fi
  • 040 824 1096
  • Office: 6305

Degree programmes in Information Technology and Industrial Management

  • Study Coordinator
  • Nokelainen Ilkka
  • ilkka.nokelainen(at)lut.fi
  • 040 352 4002
  • Office: 4425

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