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Instructions regarding the home university

Length of the home university’s endorsement process

JOO-applications are processed continuously. The length of the endorsement process is affected by e.g. on the work situation and presence of the personnel in the Student Services and departments. The application must be submitted to the home university well before the application deadline at the host university, preferably no later than 4 weeks before the application deadline. As a rule, the processing time is approximately 2 - 3 weeks, but the endorsement process can sometimes take longer. Therefore, reserve sufficient time for the endorsement process at Aalto University before the host university application deadline!

Endorsement of the application

The application is filled in electronic Joopas Application System when the host university uses the electronic application system. This is the case with most universities. If the university does not use the electronic application system Joopas, a paper JOO- application form is used. The list of the universities that do not use Joopas can be found from Joopas site.

Electronic JOO-application will automatically be forwarded to the Student Services for the endorsement process after it has been sent. Also the paper application forms are processed in Student Services (see addresses below). Before applying for the endorsement, the studies must be approved as a part of the student’s personal study plan (PSP). Studies cannot be endorsed if they are not part of the PSP.

Home university approval criteria and preparation of the study plan

An application can be endorsed if the following requirements are met:

  • The studies are included in the student’s bachelor's or master's degree and they are a part of the students approved personal study plan (PSP, HOPS).
  • Student has proved that his/her studies have progressed normally. For a Bachelor's student it is not possible to get an endorsement for studies that are planned for the first year of study.
  • Same or corresponding courses are not offered in student's home School. The meaning of JOO studies is not to substitute the teaching that is offered in the student's own School and take courses at another university if they are available also at the home School.
  • The studies are suited for the student's degree. They support the Bachelor's or Master's degree and are part of the student's degree, for example minor studies or part of the elective studies.
  • Studies are not Open University studies.
  • It is not possible to get the approval if the student is an exchange student.

The studies cannot be endorsed without an approved personal study plan. The approved personal study plan and a transcript of records must be attached to the application. Information about the approval of the study plan can be found from your School’s Into-page. For instructions and information about how to make your study plan please contact your degree programme.

your study plan please contact your degree programme.

Requirements for minor studies for the students of the School of Business

The studies the student applies for must form an entity at the host university. Based on the degree requirements of Aalto University School of Business the extent of the minor studies the student applies for needs to be (at least) 30 ECTS for Bachelor's degree and 24 ECTS for the Master's degree. If the minor at the receiving School is e.g. 25 ECTS and the student needs 30 ECTS he/she can choose an extra course that suits the minor. Respectively if the extent is 32 ECTS he/she can get the endorsement for the 32 ECTS. However, it is not possible to get an approval for studies that exceed the extent (24/30 ECTS) very much.

Requirements for minor studies for the students in the field of technology

The studies the student applies for must form an entity at the host university. The extent of a module at the field of technology is 20 ECTS. The minor entity's extent must be at least 20 ECTS. It is not possible to get an approval for studies that exceed the extent very much.

Requirements for minor studies for the students of the School of Art, Design and Architecture

The minor studies must be suited for the student's degree, e.g. as a minor or part of the elective studies. It should form an entity at the receiving School.

Duration of the flexible study right

The endorsement for JOO studies is always granted for a fixed period. The duration of the study right can be a maximum of two years. The length of the endorsement depends e.g. on the amount of credits the student plans on completing. Please note that the actual time the host university grants for your studies may be shorter than the time Aalto University has originally endorsed!

Submission of the application

Electronic JOO-application will automatically be forwarded to the Student Services for the endorsement process after it has been sent. The paper application form (if the host university does not use the electronic application system) will be submitted to the Student Services. Please mark the envelope with ‘JOO-application’.

Addresses:

  • Aalto University School of Business, Student Services, PL 21210, 00076 Aalto
  • Aalto University School of Chemical Technology, Student Services, PL 16100, 00076 Aalto
  • Aalto University School of Science, Student Services, PL 15400, 00076 Aalto
  • Aalto University School of Electrical Engineering, Student Services, PL 13000, 00076 Aalto
  • Aalto University School of Engineering, Student Services, PL 14100, 00076 Aalto
  • Aalto University School of Arts, Design and Architecture, Student Services, PL 31000, 00076 Aalto

Forwarding of the application to the target university

An electronic JOO-application will automatically be transferred to the host university if the application has been endorsed by Aalto University in whole or in part. If Aalto University has not endorsed the application, the reasons for the decision can be found from the system. The student will receive an automatic email when the decision has been made. The status and the processing history of the electronic application can be found from Joopas system throughout the process. After the student has sent his/her application he/she is no longer able to modify the information provided in the application. If changes are needed, please contact the person in charge of the processing of the application in Student Services.

An endorsed paper JOO-application form will be forwarded directly to the host university by the Student Services. If the application is not endorsed, it will be archived in the Student Services. The student will always be informed of the decision whether it is positive or negative.

Credit transfer

The credit transfer of the JOO studies to Aalto University’s student register is done via the normal credit transfer process. An official transcript of records of the studies is needed. In case the studies form an entity (e.g. minor), also a certificate of this is needed.

Contact details of coordinators

School of Engineering:
  • Study co-ordinator
  • Riissanen Virpi
  • virpi.riissanen(at)aalto.fi
  • 050 564 5495
School of Business:
  • Planning Officer
  • Salminen Aino
  • aino.2.salminen(at)aalto.fi
  • 050 413 6414
School of Chemical Technology
  • Planning Officer
  • Mauno Annika
  • annika.mauno(at)aalto.fi
  • 050 523 8701
School of Science
  • Study co-ordinator
  • Salmisuo Sari
  • sari.salmisuo(at)aalto.fi
  • 050 408 4540
School of Electrical Engineering
  • Planning Officer
  • Voutilainen Kati
  • kati.voutilainen(at)aalto.fi
  • 050 338 2505
School of Arts, Design and Architecture
  • Planning Officer
  • Forsback Hannu
  • hannu.forsback(at)aalto.fi
  • 050 433 0736
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