Instructions regarding the home university

Length of home university’s endorsement process

JOO applications are processed continuously. The endorsement process depends, for example, on the work situation and presence of the personnel in Student Services and departments. The application must be submitted to the home university well before the application deadline at the host university, preferably no later than 4 weeks before the application deadline. The endorsement process usually takes 2 - 3 weeks, but can sometimes take longer. Therefore, reserve sufficient time for the endorsement process at Aalto University before the host university application deadline!

Endorsement of the application

The application is filled in the electronic application system Joopas, if the host university uses the system. This is the case with most universities. The list of universities which do not use Joopas are listed on the front page of the Joopas site. They use a paper JOO application form.

After being submitted, an electronic JOO application is automatically forwarded to Student Services for endorsement. The paper application forms are also processed by Student Services (see addresses below). Before applying, the studies must be approved as a part of the student’s personal study plan (PSP). Studies that are not in the study plan cannot be endorsed.

Home university approval criteria and preparation of the study plan

An application can be endorsed if the following requirements are met:

The studies cannot be endorsed without an approved personal study plan. The approved personal study plan and a transcript of records must be enclosed with the application. Information about the approval of the study plan can be found on your school’s Into pages. For instructions and information about how to make your study plan, please contact your degree programme.

Requirements for minor studies for students of the School of Business

The studies the student applies for must form an entity at the host university. Based on the degree requirements of Aalto University School of Business, the extent of the minor studies the student applies for needs to be (at least) 30 ECTS for bachelor's degree and 24 ECTS for master's degree. If the minor at the receiving school is e.g. 25 ECTS, but the student needs 30 ECTS, he/she can choose an extra course that suits the minor. If the extent is 32 ECTS, he/she can get endorsement for 32 ECTS. However, it is not possible to get an approval for studies that exceed the extent (24/30 ECTS) too much.

Requirements for minor studies for students in the field of technology

The studies the student applies for must form an entity at the host university. The extent of a module at the field of technology is 20 ECTS. The minor entity's extent must be at least 20 ECTS. It is not possible to get an approval for studies that exceed the extent very much.

Requirements for minor studies for students of the School of Art, Design and Architecture

The minor studies must be suited for the student's degree, e.g. as a minor or part of the elective studies. It should form an entity at the receiving school.

Duration of the flexible study right

The endorsement for JOO studies is always granted for a fixed period. The duration of the study right can be a maximum of two years. The length of the endorsement depends e.g. on the amount of credits the student plans on completing. Please note that the actual time the host university grants for your studies may be shorter than the time Aalto University has originally endorsed!

Submission of the application

After being submitted, an electronic JOO application is automatically forwarded to the Student Services for endorsement. The paper application form (if the host university does not use the electronic application system) will be submitted to the Student Services. Please mark the envelope with ‘JOO application’.

Addresses:

Forwarding of the application to the target university

An electronic JOO application is automatically transferred to the host university if the application has been endorsed by Aalto University in whole or in part. If Aalto University has not endorsed the application, the reasons for the decision can be found in the application. The student receives an automatic email when the decision has been made. The status and the processing history of the electronic application can be seen in the Joopas system throughout the process. After sending the application, you can no longer modify it. If changes are needed, please contact the coordinator of your school mentioned below.

An endorsed paper JOO application form will be forwarded directly to the host university by the Student Services. If the application is not endorsed, it will be archived in the Student Services. The student will always be informed of the decision, whether the application is approved or rejected.

Credit transfer

Transferring JOO studies to Aalto University’s student register follows the normal credit transfer process. For the credit transfer, provide an official transcript of records from the host university. If the studies form a study module (e.g. a minor), the transcript or a certificate needs to show this.

Contact details of coordinators

School of Engineering:

School of Business:

School of Chemical Technology

School of Science

School of Electrical Engineering

School of Arts, Design and Architecture